Privacy Policy: General Policy

This website collects Information about you when you visit the site. You can generally visit the site without revealing Personal Information unless you choose to provide such information.

Site Visit Data:

Data is recorded and logged for statistical purposes, such as your server’s address, the name of the top-level domain from which you access the Internet (e.g., .gov, .com, .in, etc.), the type of browser you use, the date and time you access the site, the pages you have accessed, the documents downloaded and the previous Internet address from which you linked directly to the site. This website will not identify users or their browsing activities, except when a law enforcement agency may exercise a warrant to inspect the service provider’s logs.

Email Management:

If you choose to send a message, your email address will only be used for the purpose for which you have provided it and will not be added to a mailing list.

Collection of Personal Information:

Any other Personal Information you provide will only be used if you have been informed of how it will be used.

Hyperlink Policy – Links to External Websites/Portals

This website contains links to external websites/portals for your convenience. The XIMI-Jaipur is not responsible for the contents and reliability of the linked websites and does not necessarily endorse the views expressed in them. We cannot guarantee that these links will work all the time and we have no control over the availability of linked pages.

Note:

The use of the term “Personal Information” in this privacy statement refers to any information from which your identity is apparent or can be reasonably ascertained. If at any time you believe the principles referred to in this privacy statement have not been followed, or have any other comments on these principles, please notify the webmaster through the contact us page.

Privacy Policy: Admission Data

This Privacy Policy outlines the XIMI-Jaipur’s commitment to protecting the privacy and security of applicants’ personal data collected during the postgraduate admissions process. This policy includes information on who is using the data, the types of data we hold, and how we use the data.

WHO IS USING YOUR PERSONAL DATA

The XIMI-Jaipur is the “controller” for the information that we obtain from you or others as a result of your application for study in various programs. Access to your data will be provided to the Institute’s staff, including those based in the Institute, who need to view it as part of their work in carrying out the purposes. We may also share it with the statutory bodies of the Institute.

THE TYPES OF DATA WE HOLD ABOUT YOU

The information we hold about you may include the following:

Personal details such as name, title, address, telephone number, email address, date of birth, sex and gender identity, ID photograph (included within received documents), educational details, information about household income, and details of patents/guardians;

Education (including the school(s), form college(s) and other colleges or universities you have attended and places where you have worked, the courses you have completed, dates of study and examination results);

Other personal background information collected during the admissions process, e.g. whether you have been in care, your socio-economic classification and details of your parents’ occupation and education;

Information about your use of our IT systems;

Visa, passport and immigration information;

Funding and financial support information;

Information about your use of our information and communications systems, including your communication preferences and website interaction;

Information about your socio-economic background.

We may also process the following “special categories” of more sensitive personal data:

Information about your race or ethnicity, sexual orientation and religious beliefs;

Information about your health, including any disability and/or medical condition;

Information about criminal convictions and offences (if applicable to your course).

HOW THE INSTITUTE OBTAINED YOUR DATA

The Institute obtains your data mainly from your application, for instance, via online portals. We can also obtain extra details from you as well as outside sources such as referees, prior schools, colleges, universities, and government departments.

HOW THE INSTITUTE USES YOUR DATA

The data is utilized to process and evaluate your application for study and any corresponding matters, such as determining your eligibility for certain courses. We need to process your data to meet our legitimate interests or the interests of others, for example: requesting more information on your application and notifying you about variations in course information.

DATA SHARING WITH THIRD PARTIES

In order to fulfil our contractual and other legal duties, we may need to share your data with certain organisations.

These organisations include the college you have applied to or have been accepted to, your school, college, and/or training organisation, referees, external services offering Institute-sponsored services including student surveys, governmental departments or agencies responsible for funding and student fellowships, sponsors or benefactors of financial support, examination boards and awarding bodies, testing services, such as National Testing Agency (NTA), and third parties including your former employer(s) or educational establishment(s). Each of these organisations are only given the minimum amount of data necessary to fulfil their purpose and they are not allowed to use your data for their own purposes. Furthermore, all third-party service providers that process data on our behalf have taken appropriate security measures to protect your data in line with our policies. They are only permitted to process your data for specific purposes and in accordance with our instructions.

RETENTION PERIOD

We will retain your data only for as long as it is required to meet certain academic and institutional purposes, including compliance with any applicable legal, accounting, or reporting requirements. The length of the retention period for different types of programs may vary based on the rules and guidelines of the Institute/University. In certain cases, where we are legally obligated to process your data, it may not be possible to honour your request to stop doing so. However, if you have given us your consent to process your data (for example, if you have asked us to send you certain types of communication), you can withdraw that consent at any time by contacting your principal/head of the department.

KEEPING YOUR DATA UP-TO-DATE

It is essential that the information we have about you is accurate and up-to-date. You can access, modify, and delete your data before submitting your application to the Institute. Please keep us informed of any changes after you have submitted your application.

CHANGES TO THIS PRIVACY POLICY

We may revise this Privacy Policy at any time. We will notify you of significant changes by sending a notice to the primary email address specified in your account or by placing a prominent notice on our website. We may also notify you of changes in other ways, such as through our customer service.